How to use: replace every bracketed placeholder with your own details, then print to PDF (Ctrl/Cmd + P → Save as PDF). This box does not appear in the printed version. Keep a copy of every invoice you send — you will need them at tax time.

INVOICE

Invoice #[0001]
[Your Business Name]
[Your Name]
[Street Address]
[City, State ZIP]
[email@example.com]
[Phone]

Bill To

[Client Name]
[Company, if any]
[Street Address]
[City, State ZIP]
[client@example.com]

Details

Issue date[DD Month YYYY]
Due date[DD Month YYYY]
Session date[DD Month YYYY]
Terms[Net 14]
Description Qty Rate Amount
[Wedding photography — full day coverage]
[8 hours, one photographer, on location at [venue]] 		1 $[2,400.00] $[2,400.00]
[Second photographer]
[6 hours] 		1 $[600.00] $[600.00]
[Editing and gallery delivery]
[Colour correction, online gallery, permanent hosting] 		1 $[300.00] $[300.00]
[Travel]
[Mileage, [X] miles at [rate]] 		[120] $[0.67] $[80.40]
Subtotal$[3,380.40]
Sales tax [if applicable] ([0]%)$[0.00]
Retainer already paid−$[1,000.00]
Balance due$[2,380.40]

Payment Details

[Bank name] · Account [XXXX] · Routing [XXXX]
or pay online at [payment link]

Terms

Payment is due by [due date], [14] days from the issue date. Late payments may incur a fee of [1.5]% per month on the outstanding balance.

Final images are delivered within [4–6] weeks of the session date, and are released once the balance is paid in full.

[Add your own retainer, cancellation, and usage-rights terms here, matching whatever your signed agreement with this client already says.]

This template is a starting point for billing, not legal or tax advice. Payment terms, sales tax treatment, and late fees vary by jurisdiction — check what applies where you work.